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For your reference, we have included the original job posting below.
PSA 1 - Health Information Management
Job Number:
26431957
Company Name:
Cheyenne Regional Medical Center
Job Location:
Cheyenne, WY US
Job Category:
PSA 1 - Health Information Management
Job Details: High School graduate or equivalent required ROLE SUMMARYRetrieve, reconcile and physically prep patient paper records from all departments, analyze record for deficiencies to the appropriate physician for completion, and scan records into Horizon Patient Folder (HPF). Answer phones and provide prompt, efficient, courteous customer service to requestors. Required to work on call , outside of normal business hours and weekend, for a week every two to three months. Serves as backup to the front desk HIM receptionist and provides support and backup to the birth certificate processing function. Processes all information requested in accordance with statutes, regulations, policies and procedures relative to the release of patient information while protecting patient privacy and attending to customer needs promptly. Attends, and participates in monthly department meetings. CORE RESPONSIBILITIES Prepping· Retrieves all records of discharged patients from all units (including inpatient, outpatient, surgery, emergency department, etc.) on a daily basis. o Reconciles daily discharge log to ensure all records have been received in HIM the day after the inpatient discharge, within two days of discharge for all outpatients, and by the second day after the end of the month for all Series accounts. Follows up on all records not received. o Reports to the HIM Director when unable to obtain a patient record. · Preps and assembles all documents in appropriate order as outlined in chart prep policy at least 98% of the time. Ensures that patient name, encounter number and medical record number are documented on each page of the medical record 100% of the time. o Places original documents in designated folder and in designated location according to procedure at least 98% of the time. o Prepares all documents by removing staples, paper clips, sticky notes, and rubber bands. o Removes all photographs, EKG, and other color scan documents. o Places all documents in date sequence from admission to date of discharge. o Groups like document types together, places in page order and in date order correctly at least 98% of the time. AnalysisPerform qualitative and quantitative analysis of all records for incomplete or missing items, identifies the responsible practitioner, and links the deficiencies to the appropriate physician for iews each record for missing documents, missing signatures or missing text according to procedure, at least 99% of the time. o Assigns deficiencies to physician(s) according to procedure with at least 99% accuracy. o Maintains analysis turn around time within required timeframe at least 99% of the time. Scanning · Maintain daily workflow, insuring that all records are scanned into HPF in a timely and efficient manner to avoid delays in further processing.o Scanning is accomplished after batches are created according to procedure 100% of the time. o Retrieves loose reports from the loose reports inbox daily. Prepares loose reports for scanning according to procedures at least 99% of the time. o Scans loose report batch daily to ensure timely availability of information for patient care. Other· Serves as primary backup and relief for the receptionist/birth certificate registrar· Processes all information requested in accordance with statutes, regulations, policies and procedures relative to the release of patient information while protecting patient privacy and attending to customer needs promptly. o Remains up to date with regard to HIPAA regulations for releases of information.o Works with outsource correspondence service to maintain quality and turnaround for billable requests. · Attends and participates in monthly department meetings. Is responsible for all information communicated at the meetings. Attends all mandatory hospital and department in-service SKILLS, KNOWLEDGE, AND ABILITIES· Ability to accurately locate and file information· Ability to speak and hear effectively for communication with others· Advanced computer knowledge and experience· Knowledge of medical terminology· Ability to work independently and show a preference for routine, detailed and organized work · Visual acuity and manual dexterity necessary to perform technical duties and process information MINIMUM REQUIREMENTS· High school education or equivalent required. Vocational, technical or college training preferred· Medical terminology required· One year of previous experience in a hospital medical record department or similar medical office setting, required.· Must be able to type 25 WPM
