Assistant Regional Controller
The Brickman Group, Ltd.
Assistant Regional Controller
Job Description
Department: Region Reports to: Director of Accounting & Administration
Date Prepared: April 2005 Pay Type: Exempt
Position Summary: Responsible for financial accounting and reporting, implementation and review of administrative processes and support of related operating and production systems. Main focus is at the branch and region levels but also provides support to division and corporate accounting.
Core Tasks: % of Time
- Provides assurance of accurate accounting records, processes, and controls 50-60%
Responsible for the accurate and timely preparation of monthly profit and loss statements for each branch within the region.
- Organizes and directs the month end close process.
- Reviews all branch and region level accounting transactions to provide assurance of timely and accurate recording.
- Prepares and enters monthly general ledger and job cost journal entries.
- Maintains records that support all accounting adjustments made to the general ledger and job cost systems.
- Reviews branch financial performance against established goals and standard measures and works with Regional Manager in developing action plans for improved performance.
- Reconciles branch P&L to corresponding net changes in selected balance sheet accounts.
- Assists corporate accounting in reconciling inter-company and inter-regional account activity.
Responsible for oversight of branch level purchasing/accounts payable processes.
- Performs month end review of all expenditures.
- Monitors compliance with purchase order approval process.
- Prepares, or supervises preparation of, manual checks and maintains control over the regional emergency checking account.
- Reviews and maintains branch level internal controls over the disbursement.
Responsible for oversight of branch level billing/accounts receivable processes.
- Performs month end review all branch contract and work order billing.
- Assists Branch Administrators as needed in monitoring compliance with contract administration.
- Reviews and coaches branches on work order estimating and billing practices.
- Reviews weekly accounts receivable aging, identifies problem accounts and develops collection plans with Branch and Regional Managers.
- Assists branches in the collection of delinquent accounts receivables and reviews compliance with the A/R process.
- Assists the Corporate Accounting Department in reconciling cash application issues.
- Performs all accounts receivable voids, adjustments, and write offs for the Region.
- Assists the Corporate Legal Department in the collection of bad debt.
Responsible for oversight of branch level payroll processes.
- Performs month end review all branch payroll related accounts.
- Reviews branch compliance with Payroll Edit approval process.
- Performs branch payroll audits.
- Assists Regional Administrator in reviewing branch personnel files and I-9 compliance.
2. Leads Branches and Region in developing and entering budgets 15-20%
- Assists branches in developing renewal plan for maintenance jobs.
- Performs branch level system maintenance to prepare COINS for rollover maintenance contracts.
- Develops labor composite rates, standard Gantt spread, and assists in production planning process with branch teams.
- Provides branch with budget work papers and assists branch in development of budget.
- Organizes and directs branch budget meetings with the Regional Manager.
- Assists branches and Regional Manager in developing budget goals.
- Submits budget spreadsheets to Division and the Corporate Accounting Department and enters into COINS.
3. Provides training and coaching to branch teams within the Region 10-15%
- Works with Branch Administrators as needed in providing training on standard administrative and accounting practices.
- Works with Branch Managers, Account Managers and Operations Managers to develop an understanding of the estimating, gantting, and production planning processes.
- Coaches and mentors branch teams to gain an understanding of their financial performance and the tools available to aid in running their operations and monitoring progress.
4. Other Responsibilities 10-15%
- Monitors and assists branch teams with sales reporting compliance.
- Monitors and assists branch teams with forecasting compliance.
- Assists Equipment Resources Department in tracking equipment and assessing branch equipment needs.
- Responsible for computer systems administration (i.e. new branch set up) as assigned.
- Provides year end audit support to the Corporate Accounting Department.
- Performs other analysis and projects as determined by Regional, Divisional and Corporate Management.
Requirements:
Qualification Requirements:
EDUCATION AND/OR EXPERIENCE:
Four year accounting or related degree, or equivalent experience.
LENGTH OF EXPERIENCE:
Three to four years of financial accounting and reporting experience.
PERFORMANCE SKILLS:
Must be able to:
- communicate clearly orally and in writing
- make conclusions from data easily
- identify and solve problems
- synthesize information from verbal and written sources
- effectively investigate problem areas
- generate ideas for improvement
- work at desk for extended periods of time
- work on a computer for extended periods of time
- travel as needed
TECHNICAL SKILLS;
High level of proficiency in Excel to perform spreadsheet and financial analysis
Understanding of, and ability to work within, financial and accounting standards and systems
KNOWLEDGE SKILLS:
Knowledge of accounting principles and systems
Prior knowledge of landscape business or similar service contract industry a plus
Prior horticulture knowledge a plus
General business knowledge
ABILITIES:
Reasoning Judgment
Analytical skills Detail-Oriented
Time and task management High integrity
Teamwork Realism
